SUBMIT YOUR ABSTRACT

Get ready to submit your work! Abstract submission is open to students enrolled in a Medical or Medical Sciences course and to medical interns / residents (physicians in training). In order to submit your abstract you have to register, log into your account, go to the “Submit your abstract” tab and follow the instructions there.

Important dates

early December

Abstract Submission Opens

18 March

Abstract Submission Deadline

late March

Accepted Abstracts Announced

2 April

General Payment Deadline

The person submitting the abstract must be the one who plans to present it in case it gets accepted (the “Presenting Author”). A given abstract can be submitted only once. One participant may submit (and therefore present) a maximum of 2 abstracts. You can submit your abstract even if it has been submitted or presented in another conference.

There can be only one Presenting Author for each submitted abstract. There can be only one scientific coordinator for each submitted abstract. Any other doctors, researchers, university or medical staff that had any contribution to the abstract can be enlisted as coauthors. There is no limit for the number of coauthors. Coauthors who wish to attend our conference will be able to do so only as Passive Participants (our Terms&Conditions apply).

Depending on the subject of your abstract, you must send it under one of the following categories:

  • Fundamental Sciences
  • Clinical Medicine
  • Surgery

Depending on the type of your research, your abstract must respect the following structure:

 

CASE REPORT

ORIGINAL STUDY or META-ANALYSIS

REVIEW

1. Introduction

1. Introduction

1. Objectives

2. Case Presentation

2. Methods and Materials

2. Background

3. Discussions

3. Results

3. Methods & Materials

4. Conclusions

4. Results

5. Conclusions

  1. Register on our website, log into your account and go to the “Submit an abstract” tab.
  2. Fill in the Abstract Submission Form. Please keep in mind that your abstract must not exceed 300 words. While filling the Abstract Submission Form, please do NOT use special characters or diacritics. At the end of the form, you will need to define the Keywords, which will not be taken into consideration when counting the words.
  3. After you submit your abstract, you will receive a confirmation email from us (please check your spam folder as well). You can use the link in the confirmation email to edit your abstract. You will be able to edit your abstract before 18 March 2018 (23.59 GMT+2). Only the final version will be taken into consideration.
  4. If you wish to submit a second abstract, repeat the steps above.

Our scientific committee will evaluate all abstracts. The members of the committee are specialists in one of the three following fields: Fundamental Sciences, Clinical Medicine and Surgery. The review process is double blind, which means that the identities of both the reviewers and the authors are concealed from each other.

Your abstract will be evaluated according to the following criteria:

  1. Basic linguistic cohesion;
  2. Scientific Validity – a plausible explanation of your findings;
  3. Statistics – use of adequate statistic tests and appropriate interpretation of their results;
  4. Applicability – how you position your work relative to current medical practice;
  5. Particularity of the Study – a reflection of the study’s novelty factor.

Accepted Abstracts will be announced on our website in late March 2018. The scientific committee decides not only if the abstract is accepted, but also how it will be presented: as an Oral Presentation or as a Poster Presentation.

An Oral Presentation is a 7-minute talk accompanied by a digital support prepared by the participant. A Poster is a graphic presentation of the research on a large sheet of paper. For more information on how to prepare your Oral or Poster Presentation, see also Presentations and Tips for Presenting Authors.

You have two options – you can:

  1. Pay the Presenting Author Fee before the Abstract Submission Deadline (18 March 2018)

In this case, you pay the Presenting Author Fee (25 EUR / 115 RON) first, so that you can book a Workshop. You will be able to book a Workshop as soon as your account becomes active and you must book it before 5 April 2018.  

By paying the Presenting Author Fee before the Abstract Submission Deadline, you assume full responsibility for submitting an abstract before 18 March 2018 (23:59 GMT +2). Please note that if you fail to submit an abstract, any Workshop booking gets cancelled, your account becomes inactive and you do not get a refund.

When we announce the list of accepted abstracts, if your abstract got accepted, you do not have to pay any additional fee. If your abstract did not get accepted, you may still attend the conference as a Passive Participant. In order to do so, you have to pay an additional fee of 15 EUR / 70 RON (so that in the end you will have paid 25 EUR + 15 EUR = 40 EUR / 185 RON).

OR

  1. Pay the Presenting Author or Regular Fee after the Abstract Submission Deadline (18 March 2018), but before the General Payment Deadline (2 April 2018)

Please note that you don’t have to pay the Presenting Author Fee in order to submit an abstract. If you submit an abstract, you can postpone the payment until after we announce the list of accepted abstracts, but you won’t be able to book your Workshop during this time. If your abstract gets accepted, you have to pay the Presenting Author Fee (25 EUR / 115 RON) before 2 April 2018 (23:59 GMT +2). If your abstract doesn’t get accepted, you have to pay the Regular Fee (40 EUR/ 180 RON) before 2 April 2018 (23:59 GMT +2). After you pay, you will be able to book a Workshop as soon as your account becomes active and you must proceed to book your Workshop before 5 April 2018 (23:59 GMT +2). Our Terms & Conditions apply.