Cookie Policy

Cookie Policy

This SOMS Cookie Policy (“Cookie Policy”) describes the different types of cookies that are used in connection with the site owned and controlled by ASOCIAȚIA GRUPUL STUDENȚILOR MEDICINIȘTI CU ACTIVITATE ȘTIINȚIFICĂ (SCIENTIFIC ORGNISATION OF MEDICAL STUDENTS | SOMS), based in Bucharest, District 5, Str. Eroii Sanitari nr.8, Sector 5 (hereinafter referred to as “SOMS”, “MEDICS” or “us”) from which you access this Cookie Policy (the “Site”). SOMS determines the means and purposes of processing the personal data described in this Cookie Policy and is therefore the data controller (within the meaning of EU Regulation 2016/679).

This Cookie Policy explains how and why cookies, web beacons, pixels, clear gifs, and other similar technologies (collectively “Cookies”) may be stored on and accessed from your device when you use or visit this website. This Cookie Policy should be read together with our Privacy Policy and our Terms of use.

The controller of your personal information is ASOCIAȚIA GRUPUL STUDENȚILOR MEDICINIȘTI CU ACTIVITATE ȘTIINȚIFICĂ (“SOMS”, “us”). If you have any query in respect of your personal information, you can contact us at the following:

Data controller ASOCIAȚIA GRUPUL STUDENȚILOR MEDICINIȘTI CU ACTIVITATE ȘTIINȚIFICĂ
Website https://www.soms-medics.com/
Address Str. Eroii Sanitari nr.8, Sector 5, București
Telephone +40 724 313 393
Email support@soms-medics.com

 

Log data

We may also collect information that your browser sends whenever you visit our Service (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages and other statistics.

In addition, we may use third party services such as Google Analytics that collect, monitor and analyze this type of information in order to increase our Service’s functionality. These third party service providers have their own privacy policies addressing how they use such information.

 

What are cookies?

Cookies are a standard feature of websites that allow us to store small amounts of data on your computer about your visit to the Site. Cookies help us to learn which areas of the Site are useful and which areas need improvement. We also use these files to provide access to marketing and re-marketing information. These files contain a unique code to you and can be considered personal data under the GDPR.

How do we collect your personal information?

We collect your personal information through different methods, including:

  • Information you give us. You may give us your identity, contact and financial data when you fill in our contact forms, make a purchase from our website or create an account with us. We may store some or all information in encrypted format in a cookie on your computer.
  • Information we automatically collect about you. We may automatically collect technical data about your equipment, browsing actions and patterns as you interact with our websites. We collect this personal data by using cookies and other similar technologies.

 

  • Information we receive from other sources. We may receive personal data about you from various third parties and public sources. For example, we may receive:
  • technical data from analytics providers;
  • cookies that allow third party review or interaction with our website that have been saved on your computer from other websites you have visited; and
  • identity and contact data from selected business partners, data brokers or aggregators.

 

We may also collect, use and share aggregated data such as statistical or demographic data for any purpose if you cannot be identified in any way. Aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. However, if we combine or connect aggregated data with your personal information so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

 

Generally, we do not rely on consent as a legal basis for processing your personal information other than in relation to sending direct marketing communications to you by electronic means or permitting our selected third parties to do so. You have the right to withdraw consent to marketing at any time by contacting us.

 

Please be aware that our website may include links to third party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.

 

What cookies do we use?

There are different types of cookies. Some cookies come directly from our website and others come from third parties which place cookies on our site.

Cookies can be stored for varying lengths of time on your browser or device. Session cookies are deleted from your computer or device when you close your web-browser. Persistent cookies will remain stored on your computer or device until deleted or until they reach their expiry date.

  • Essential Cookies. Essential cookies enable you to navigate the Site and to use its services and features. Without these cookies our website will not perform as smoothly and you may lose connectivity to it, and we may not be able to provide our websites or certain services or features. These cookies are:
Cookie name Purpose 1st / 3rd

Party

Cookie

Legal basis
PHPSESSID

 

Used to connect multiple request made in a single session.

 

1st Party

 

We need this information for our legitimate interests as the controller of this data as it allows us to provide a functional site to you.

 

wordpress_test_cookie WordPress sets this cookie when you navigate to the login page. The cookie is used to check whether your web browser is set to allow, or reject cookies. 3rd Party We need this information for our legitimate interests as the controller of this data as it allows us to provide a functional site to you.

 

wordpress_logged_in_xxxxx WordPress uses this cookie to indicate when you’re logged in, and who you are, for most interface use. 3rd Party We need this information for our legitimate interests as the controller of this data as it allows us to provide a functional site to you.

 

Social Media Cookies. Social media cookies collect information about social media usage, and allow us to provide information through social media to you. These cookies are:

Cookie name Purpose 1st / 3rd

Party

Cookie

Legal basis
Facebook Pixel We use the Facebook Pixel to understand conversion tracking, for optimisation and remarketing purposes. 3rd Party We need this information for our legitimate interests as the controller of this data as it allows us to provide a functional site to you.

 

Analytics Cookies. Analytics cookies collect information about your use of our websites, and enable us to improve the way it works. Analytics allow us to see which are the most frequently visited pages, how you use the site, or record any difficulties you may have. We use the information to improve the site and optimise it for most users that we have. It also allows us to ensure that there is enough capacity in the system to service your needs. These cookies are:

Cookie name Purpose 1st / 3rd

Party

Cookie

Legal basis
GOOGLE ANALYTICS

__utma

__utmb

__utmc

__utmz

___utmv

Anonymously tracks use of website.  These cookies are set or updated on any page visited. See here for full details. Several cookies are set but all serve the same purpose: to see how people reached the site and used it, including search terms used and referring sites. 3rd Party We need this information for our legitimate interests as the controller of this data as it allows us to provide a functional site to you.

 

Advertising Cookies. Advertising cookies are set to display targeted promotions or advertisements based from us on this website and on others that you may visit. Other websites that we interact with may interact with the 3rd party cookies that we set to allow us to advertise our services via these platforms. These cookies collect information about your activities on this and other sites to provide you targeted advertising. These cookies are:

Cookie name Purpose 1st / 3rd

Party

Cookie

Legal basis
Facebook Pixel We use the Facebook Pixel to understand conversion tracking, for optimisation and remarketing purposes. 3rd Party We need this information for our legitimate interests as the controller of this data as it allows us to provide a functional site to you.

 

What if you do not want to provide your personal information?

We collect your personal information automatically using technical means as and when you use our website. It is important to understand the difference in the cookies that we use. Our websites use both 1st party cookies (which are set by the Site being visited) and 3rd party cookies (which are set by a server located outside of the site that you have visited).

You can choose whether to accept cookies by changing the settings on your browser. Information about the procedure to enable or disable cookies can be found on your Internet browser provider’s website via its help meu or further information can be found at: http://www.allaboutcookies.org/manage-cookies/index.html . However, if you disable this function, your experience on our websites may be reduced and some features may not work as intended.

 

Do we share your personal information with anyone?

 

Data is shared as part of the usage of the website with several parties outside of SOMS that allow us to process your data. These parties, and the purposes for sharing the data, are set out below:

E.g.

HotJar

 

Allows us to understand what users want, care about and interact with on your site by visually representing their clicks, taps and scrolling behaviour. Their privacy policy can be found at: https://www.hotjar.com/legal/policies/privacy

 

 

We may also need to share your personal information with the following in limited circumstances:

– IT security providers;

– External advisors (for example solicitors or auditors); and

– Public authorities or law enforcement.

 

Your personal information may also be shared with our sponsors, partners, advertisers, advertising networks, advertising servers and analytics companies or other third parties in connection with marketing, promotional, and other offers. It may also be shared with third parties we identify at the time you provide your personal information (for example, if you were directed to our website from another site). We are not responsible for these sites or their content, products, services or privacy policies or practices.

Any time we provide access to your personal information to someone else, we will ensure that it is adequately secured to protect your privacy and that they comply with the requirements of the applicable data protection legislation.

Transfer of data outside the EU

While our operations are targeting the EU and EEA areas exclusively, we may transfer your data to a third party in a non-EU country if such a transfer is necessary and has a legal basis as described in this document. The third-party processors in this case shall either be approved by the European Commission as providing adequate level of data protection or they shall be contractually bound to data protection standards equivalent to those of EU legislation and shall act in accordance with Article 46 of Regulation (EU) 2016/679.

 

 

How long do we keep your personal information?

 

We will only retain your personal data for as long as necessary to fulfil the purposes we hold it for, including for the purposes of satisfying any legal, accounting or reporting requirements. In general, we will need to keep the information that we collect from you for the following periods of time:

Cookie Name Retention period Third party data privacy notice
PHPSESSID

 

Session

 

1st party so covered by this data privacy notice

 

wordpress_test_cookie Session

 

wordpress_logged_in_xxxxx Session

 

wp-settings-xxxxx,wp-settings-time-xxxxx

 

Session

 

Facebook Pixel

 

180 days.
GOOGLE ANALYTICS

__utma

__utmb

__utmc

__utmz

___utmv

Various duration: a mix of session and “permanent” cookies lasting 30 mins, 6 months, or 1-2 yrs.
mailchimp_landing_site

 

Session

 

 

We may sometimes need to keep a copy of your personal information for a longer period, for example in the event of an incident, to investigate a data breach or to comply with legal requirements. We will never keep your personal information for longer than necessary.

In all cases, your personal information will be securely destroyed once the retention periods described above expire.

 

What are your rights in respect of your personal information?

 

You have rights in respect of the personal information we hold on you, including the right to ask us to:

inform you on how we collect and use it;

– provide you access to the information we hold on you;

rectify it if you believe that it is incorrect;

delete it (only to the extent we rely on your consent to use it);

– provide you with a copy of any information we hold on you (only to the extent we rely on your consent to use it); and

stop processing or using it temporarily (to the extent it is practical for us to do so).

 

You can also object to our use of your personal information for our legitimate purposes at any time.

If you want to exercise any of those rights, please contact us using the details set out above. We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made several requests. In this case, we will notify you and keep you updated.

If we need to use your personal data for another reason, other than for the purpose for which we collected it, we will only use your personal data where that reason is compatible with the original purpose.

If it will be necessary to use your personal data for a new, unrelated purpose, we will endeavour to notify you and communicate the legal basis which allows us to do so before starting any new processing.

 

We may need to make changes to this Privacy Notice in the future. Where that is the case, we will provide you with a revised Privacy Notice on our website, which you will be able to access.