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Fees

PRESENTING AUTHORS | FIXED PRICE UNTIL 17 MARCH 2017

€ 25 / 115 RON
PRESENTING AUTHOR FEE

PASSIVE PARTICIPANTS | FIXED PRICE UNTIL 3 MARCH 2017

€ 40 / 184 RON
REGULAR FEE

PASSIVE PARTICIPANTS | 3 MARCH 2017 – 17 MARCH 2017

€ 55 / 250 RON
LATE FEE

Please note that you can pay the Presenting author fee only if you have submitted an abstract before 17 March.

All Fees include: entrance to all scientific events during the official period of the congress according to the Terms & Conditions, entrance to the Opening and Closing Ceremonies, the Conference Bag, the Abstract Book, access to Coffee Breaks and the Electronic Certificate of Participation.

You will be able to book a Workshop only after you pay the Regular fee for passive participants/ Late fee for passive participants/ Presenting Author Fee and your account becomes active. You must proceed to book a Workshop before 21 March (23.59 GMT+2) 2017.

In order to pay, participants must register, log into their accounts and access the “Payment” tab. All payments must be made only after creating a valid account on our website. There will be two methods of payment:

  • online with a debit or credit card - in this case, the activation of your account will take up to 24H (please note that you have to wait for your account to be active before booking a Workshop);
  • cash deposit/transfer in the provided bank account - in this case, the activation of your account will take up to 48H after you upload the scan of your receipt (please note that you have to wait for your account to be active before booking a Workshop).

Payments can be made in either EUR or RON.

All the bank commissions must be paid by the participant (we should receive in our account the exact fee).

After you pay by bank transfer, you have to log into your account, go to the “Payment” tab and upload a scan/photo of your receipt (proof of payment).

All fees include the Electronic Certificate of Participation. If you want to receive a hard copy of the Certificate of Participation, you have to pay an extra fee of 5 EUR / 23 RON at registration (together with the Regular fee for passive participants/ Late fee for passive participants/ Presenting Author Fee). Please keep in mind that you cannot pay the 5 EUR / 23 RON Fee afterwards.

You can book a second Workshop if you pay the ExtraWorkshop Fee (20 EUR / 90 RON) before 17 March 2017. You will be able to pay the ExtraWorkshop Fee only if you got an active account and you can proceed to book your second Workshop as soon as we process your payment (this might take up to 24H after the payment, if you pay online and up to 48H after you upload the scan of your receipt, if you pay by bank transfer). You must book your second Workshop before 21 March (23.59 GMT+2) 2017. (see also Workshops)

In this case, you will be able to book a Workshop only after you pay the Presenting Author Fee (25 EUR / 115 RON). You can do this anytime before 17 March 2017. After you pay, you will be able to book a Workshop as soon as your account becomes active and you must proceed to book your Workshop before 21 March 2017.  

You have two options:

A.

If you pay the Presenting Author Fee before the Abstract Submission Deadline (27 February 2017) you assume full responsibility for submitting an abstract before 27 February 2017. Please note that if you do not submit an abstract, any Workshop booking gets cancelled, your account becomes inactive and you do not get a refund. When we announce the list of accepted abstracts, if your abstract got accepted, you do not have to pay any additional fee. If your abstract did not get accepted, you may still attend the conference as a Passive Participant. In order to do so, you have to pay an additional fee of 15 EUR / 70 RON (so that in the end you will have paid 25 EUR + 15 EUR = 40 EUR / 185 RON).

B.

Please note that you don’t have to pay the Presenting Author Fee in order to submit an abstract. If you submit an abstract, you can postpone the payment until after we announce the list of accepted abstracts, but you won’t be able to book your Workshop during this time. If your abstract gets accepted, you have to pay the Presenting Author Fee (25 EUR / 115 RON) before 17 March 2017. If your abstract doesn’t get accepted, you have to pay the Regular Fee (40 EUR/ 180 RON) before 17 March 2017. After you pay, you will be able to book a Workshop as soon as your account becomes active and you must proceed to book your Workshop before 21 March 2017.  

 

Accepted abstracts will be announced on our website in early March.

Co-authors who wish to attend our conference will be able to do so only as Passive Participants (the Terms & Conditions for Passive Participants apply).

IF you paid the Regular / Late Fee and you did not find a Workshop you like;

THEN you can get a full refund minus the handling fee of 20 EUR / 90 RON if you send us a request before 17 March 2017.

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IF you paid the Regular / Late Fee, booked a Workshop, but don’t want to come anymore;

THEN you can get a full refund minus the handling fee of 20 EUR / 90 RON if you send us a request before 17 March 2017.

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IF you paid the ExtraWorkshop Fee and did not find any suitable second Workshop and/or you do not want to book a second Workshop anymore

THEN you can get a full refund of the ExtraWorkshop Fee if you send us a request before 17 March 2017.

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IF you booked a Workshop and it got cancelled because of the MEDICS 2017 organising team (changes in location, timetable or trainer are NOT included)

THEN you can choose one of the available places at another Workshop;

OR you can get a full refund (in this case you cannot participate anymore in the events that are part of MEDICS 2017).

________________________________________

IF you booked your second Workshop and it got cancelled because of the MEDICS 2017 organising team (changes in location, timetable or trainer are NOT included)

THEN you can choose one of the available places at another Workshop;

OR you can get a refund of the ExtraWorkshop Fee only.

In order to receive a refund, you have to contact us at payments@soms-medics.com and specify an appropriate bank account for this action.

The money will be transferred in the indicated bank account in no more than 5 working days. We will deduct any bank commissions from the refunded sum. Any refund claims not covered in our Terms & Conditions will not be taken into consideration. Incomplete fees or fees paid after the official deadlines will not be refunded.

IF you paid the Presenting Author Fee, but don’t want to come anymore;

THEN you can get a full refund minus the handling fee of 20 EUR if you send us a request before 17 March 2017.

________________________________________

IF you paid the ExtraWorkshop Fee and did not find any suitable second Workshop and/or you do not want to book a second Workshop anymore

THEN you can get a full refund of the ExtraWorkshop Fee if you send us a request before 17 March 2017

________________________________________

No refunds will be made to participants who payed the Presenting Author Fee and failed to submit an abstract before the Abstract Submission Deadline (27 February).

No refunds will be made to participants who payed the Presenting Author Fee, submitted an abstract that did NOT get accepted as an Oral or Poster Presentation and failed to pay the additional 15 EUR / 70 RON Fee before 17 March.

________________________________________

IF you booked a Workshop and it got cancelled because of the MEDICS 2017 organising team (changes in location, timetable or trainer are NOT included)

THEN you can choose one of the available places at another Workshop;

OR you can get a full refund (in this case you cannot participate anymore in the events that are part of MEDICS 2017).

________________________________________

IF you booked your second Workshop and it got cancelled because of the MEDICS 2017 organising team (changes in location, timetable or trainer are NOT included)

THEN you can choose one of the available places at another Workshop;

OR you can get a refund of the ExtraWorkshop Fee only.

In order to receive a refund, you have to contact us at payments@soms-medics.com and specify an appropriate bank account for this action.

The money will be transferred in the indicated bank account in no more than 5 working days. We will deduct any bank commissions from the refunded sum. Any refund claims not covered in our Terms & Conditions will not be taken into consideration. Incomplete fees or fees paid after the official deadlines will not be refunded.